Free tool
Find a meeting time that works everywhere.
Add everyone's city and see the hours that overlap. Pick a time, copy it for the invite. Free, no signup.
New York
GMT-4
London
GMT+1
Singapore
GMT+8
The selected time
You found the time. Now make sure nothing said in the meeting gets lost. Almanack records it, no bot joins, and you can ask the meeting anything weeks later.
Never lose a meetingWhy teams plan with it
See the overlap
Everyone's working hours are shaded green, so the window when the whole group is awake and working is obvious at a glance.
Daylight-saving correct
It computes each city's real offset for the date you pick, so daylight saving shifts are handled automatically.
Copy for the invite
Click the hour you want and copy a clean list of the local time in every city, ready to paste into a calendar invite.
Add any city
Build the exact set of people in your meeting from cities across every continent.
Your zone, anchored
The grid starts from your own timezone, so you are always reading it from where you sit.
Free and private
No signup, and everything runs in your browser. Nothing you enter leaves the page.
FAQ
Timezone planner, answered
How does the timezone meeting planner work?
Add each person's city and pick a day. The grid shows every city's local hour for the same moment, shaded by working hours, so you can see where the day overlaps and pick a time.
Is it accurate across daylight saving time?
Yes. It uses your browser's timezone data and computes each city's real offset for the exact date you pick, so daylight saving is handled automatically.
Can I copy the time for everyone?
Yes. Click the hour you want and copy a clean list of the local time in every city, ready to paste into an invite.
Is it free?
Yes, there is no signup and it runs entirely in your browser.
Does it handle daylight saving?
Yes. It uses each location's current rules, which is exactly where mental arithmetic goes wrong, because countries change on different weekends.
Can I plan for a date in the future?
Yes, and you should if the meeting is near a daylight saving boundary. A slot that works in October may not in November.
How many locations can I add?
Enough for a normal distributed team. Past about six the overlap usually collapses and the real answer is to rotate the awkward hour.
Why is there no overlap at all?
Some pairs genuinely have none within working hours. US West Coast to most of Asia is the common one, and the honest fix is to alternate who takes it.
Is my data stored?
No. It runs in the browser and nothing you enter is sent anywhere.
A free timezone meeting planner for distributed teams. Add everyone's cities and see the hours that are genuinely reasonable for all of them at once, with daylight saving handled for you. That last part is where mental arithmetic usually goes wrong, because different countries change on different weekends and a fixed slot quietly drifts twice a year.
How it works
Three steps, no account
Add the cities
Put in where everyone actually is. The tool handles the offsets and the daylight saving mess for you.
Find the overlap
See the hours that are reasonable for all of them at once, rather than doing the arithmetic in your head.
Copy the time
Take the slot and paste it into the invite, already written out for every timezone on the call.
Common uses
What people use it for
Setting up a recurring standup
Get the slot right once and you avoid re-litigating it every daylight saving change.
Booking a call with a candidate abroad
Nothing costs goodwill faster than proposing a time that is 6am for them.
Coordinating a launch across offices
When three teams have to be awake at once, the overlap view is the fastest way to find the only hour that works.
Pro tips
Get more out of it
- Check the date, not just the hour. Daylight saving changes on different weekends in different countries, so a fixed slot drifts twice a year.
- Name the timezone in the invite text as well as the calendar entry. Calendar apps get it right, humans reading email do not.
- A call that lands before 8am or after 7pm for someone is a call they will resent. The overlap view makes that obvious before you send it.
- For a standing meeting across many zones, rotate who takes the awkward hour rather than always picking the same team.
- Asia to US West Coast rarely has a comfortable overlap. Decide up front whether it is early for one side or late for the other.
- Put the timezone in your own calendar entry too, so you do not turn up an hour out when you travel.
- Send the invite from a calendar that stores the timezone, not as plain text in an email.
- Double check the week either side of a daylight saving change if the meeting is near a boundary.
- Confirm where someone actually is, not where their company is. Remote teams break that assumption constantly.
- For a one-off across a big gap, offer two slots and let them pick. It costs you nothing and reads as considerate.
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You found the time. Now keep what happens in it.
Almanack sits in the meeting on your phone, writes what was said, and pulls out what you agreed to, so a call across five timezones is not wasted the moment it ends.
- Record the call and get a recap with the decisions and owed actions already separated out.
- Ask what was agreed with the Berlin team six weeks ago and get it back, sourced.
- Follow-ups become to-dos you see, not a line buried in a transcript.
- Works on the phone, so it covers the calls you take away from your desk.
Free to start. $96 a year or $14 a month when you want more.
Found the time. Now keep what's said in it.
Almanack records the meeting, no bot joins, and you can ask it anything weeks later, sourced.
$96 a year or $14 a month. Cancel anytime.